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Money | 04/04/2008 12:43 pm

Author Julie Morgenstern Asks: Is It Time to Get Organized … or to Shed?

A Friend Stopped By

EDITOR’S NOTE: Julie Morgenstern is the New York Times bestselling author of Organizing from the Inside Out and Never Check E-mail in the Morning.

As an organizing and time management consultant for nearly 20 years, I’ve been helping individuals and companies to improve their spaces, systems, schedules, working relationships and lives so that they can achieve their goals.

No matter where I go in the world, or who I’m working with, everyone feels overwhelmed: We live in a too much to do, not enough time, blackberry saddled, can’t turn off, can’t quite squeeze it all in world. That applies equally to the philanthropist in New York trying to change the world, to the Midwest professor balancing work and kids, to the author (Fannie Flagg) preparing for a move, to the entrepreneur in Stockholm trying to take control over her business.

One of the problems I run into all the time is that while people have a deep desire to make their lives better – they just don’t always know exactly what they need. When you feel overwhelmed, you want quick relief, and reach out for solutions — but it’s often the WRONG thing. One client came to me expecting me to tell her to eliminate half the things in her chaotic schedule, but all she really needed was a good planner to tame the chaos. Another constantly lost information in her files, and assumed she needed a whole new organizing system, but colored file folders were all she needed to make retrieval easier.

My biggest pet peeve is how the popular culture — and even many organizing professionals — constantly confuse organizing with getting rid of things. There are “organizing” makeovers on television aplenty these days, all of which promise to help you tame the chaos once and for all. Usually these programs offer stunning before and after shots and loads of cheery advice to accompany stern warnings about the dangers of living a disorganized life. They all have the same basic message: Toss this, trash that, downsize, simplify. Voila! Life is perfect.

I don’t think it’s quite that easy.

There are two big problems with this interpretation of organizing. First, the process is dumbed-down in pursuit of the 24-minute television miracle. Rooms, once buried beneath mountains of junk, are magically transformed into beautiful, clean, yoga-inspired spaces. Good television to be sure, but that’s not how it works. Second, and even more important, the premise that organizing and “throwing things away” are somehow one in the same, is wrong. This falsehood is doing a tremendous disservice to the professional organizing industry and its millions of clients.

Allow me to explain. Contrary to popular belief, you don’t actually need to throw anything away to get organized, because organizing is not about getting rid of things. Organizing is the process of identifying what’s important to you and giving yourself access to it. True organizing is about designing systems of storage and retrieval. People who need to get organized usually know where they want to go (e.g. start a business, win a promotion, save a marriage, be a better parent), they just need help overcoming the obstacles on the path to their destination.

But when you need or want to make a change in your life, and are unsure of your destination, (what is my next career? Do I stay in this house or move? Do I switch jobs or just go part-time, do I try to save this relationship or move on), you don’t need to get organized, you need to SHED. That is get rid of the obsolete in your space and schedule, so that you create the energy, insight and space to figure out what’s next. Think of it this way — organizing is dropping anchor once you know what you want, and de-cluttering is lifting anchor so you can find someplace new. De-cluttering is not organizing — it does not create a system. But, it can be a powerful catalyst to change.

So, what do you need right now … to get organized? Or to SHED?

Read more about: A Friend Stopped By, Career

45 Reader Comments (so far…) Sign In or Register to comment

Kay Sara
Bella Mia, not that I recommend this, but my youngest son is living in Baltimore townhouse while in school and mice are everywhere so he has had to learn to keep everything clean and locked away so as not to attract the rodents.
By Kay Sara on 04/07/2008 12:53 pm
Mugsy Peabody
Don’t put the plates ON the table until they promise to start washing up after themselves. Just stop feeding the critters and maybe they’ll stop coming around. He he he.
By Mugsy Peabody on 04/07/2008 7:11 pm
Kay Sara
Like the rodents. So funny, Mugsy!
By Kay Sara on 04/08/2008 1:11 pm
Kay Sara
AS I get older- I do not want to want any more stuff. I want to rid myself of anything I do not truly need. I have been hanging on to things to give to my kids as they get older- but I sense they don’t really want it either and transportation costs prohibit them taking the furniture. They like the freedom too of living light. I see cute things every now and then and think it would be nice to have and then I stop and say I don’t really want or need that. This is probably common with people as they get older - the reason their houses are not “updated” - you know avacodo appliances in the kitchen.
By Kay Sara on 04/07/2008 12:43 pm
Dusty Mills
It seems so strange to listen to all of you……..like your reading the thoughts in my head! I am a neat freak..literally. I “pride” myself on being so organized and tidy. I drive myself crazy! I can honestly say that I have lightened-up in the last five years or so, hardly helps my poor family who put-up with me for all these years. What was I thinking? Did I want to be remembered for “those highly sought after cleaning skills”? Too much clutter or a gleaming shrine……which is worse?
By Dusty Mills on 04/08/2008 12:51 am
Kay Sara
With a goal to “simplify” my life, it makes a lot of the difficult transitions of getting older a lot easier. I approach it like a new adventure and a new stage in life that requires different things than did the previous stages of “newly wed” “raising kids” “successful career professional”. Go ahead- feel the freedom of throwing the silverware into the silverware drawer!
By Kay Sara on 04/08/2008 1:16 pm
Charles Dance
Kay Sara,could just as well be written by me. AND they all have their own households and own styles,caretakers for nothing.I think it was teachings of the past.Respect for things of value or memory.But I agree,fun to use the good stuff with abandon and entering a whole new life!
By Charles Dance on 06/16/2008 7:31 pm
Gwenn Lasswell
I love reading the comments. I would have to say regarding the brain/chemical link to hoarding/obs.comp.behav. — don’t go there. If you give the science/medicos an opening with that they assume that you would buy a PILL to cure it. Being a saver is mostly a learned habit and can usually be unlearned. Being organized becomes a habit like brushing your teeth (would you not do this every day??). I see it as a decision making committment. Pick up a piece of something in your house (anything)….ask yourself,,,”do I want to keep this? Why?” Ask the “why” at least FIVE times (yes, five) until you really drill it down to the reason. Then MAKE A DECISION regarding the future of that item. I postulate that it’s the decision making process part of this that we can’t do or can’t complete. That is what is holding us back from being organized. Yes, it would be lovely if all we needed was colored files but the majority of us need help to throw away our junior high cheerleading sweater and the shoelaces left over from a failed relationship (you all know what I mean). Be strong and look to the future. Adopt a new attitude. Don’t save…if you need something in the future, you can buy it when you get there. Memories are held in your head, not in your hand. Record keeping can be electronic (you don’t need to save copies of EVERYTHING). Best trick: Invite a friend over to help you. She will hold up that sweater, laugh and say, “Who are you kidding?”
By Gwenn Lasswell on 04/09/2008 10:50 am
Jane Kamienski
Getting organized? I am always doing that & it takes up a lot of my time. HOWEVER, it DOES NOT make me more productive or feel any better. I have friends who are THE worst at keeping things straight & they manage to get things done in their life. Yet, being organized does make the sudden interruptions not so overwhelming. I have had many great bosses/mentors in my life. One said, KISS, keep it simple sugar or stu??? you know. And when I am feeling overwhelmed I stop & say, KISS. It helps a lot. Also, to forgive yourself for NOT getting everything done. It does relieve some stress being organized but being consumed with it is another stress factor we don’t need in our lives. Susie Orman has said, “Things Don’t Define You” so don’t stress gals. It will get done. You don’t hear men saying, “Oh, I must get organized.” They leave that to their wifes or secretaries. So live life, gals. Don’t stress..
By Jane Kamienski on 04/09/2008 8:13 pm
Julie Morgenstern
You are absolutely right that there is a happy medium when it comes to being organized: If you are extremely disorganized you can’t enjoy life because you are too busy looking for things). If you are over-organized, you can’t enjoy life because you are too busy setting up systems and obsessing about what goes where. The goal is being “Organized enough”. Yet, when you say you are “always organized” but don’t feel more productive, my guess is you aren’t actually organizing. You are simply putting things away. Tidying. Admittedly an endless chore—which doesn’t make you more productive—although it can make your space more inviting when you come home. : ) I call that setting the space for it’s next use, but you shouldn’t get stressed over that. There is a big difference between tidying up (putting things back in their pre-assigned homes); Organizing (designing a system so you can find what you need when you need it) and Decluttering (permanently letting go of obsolete items and activities that are no longer serving you). Each serves a different and valuable purpose, when done at the right time—because they each require a different degree of energy, thought, and emotion.
By Julie Morgenstern on 04/09/2008 9:10 pm
Carmen Natschke
Hi Julie, You wrote: “There are two big problems with this interpretation of organizing. First, the process is dumbed-down in pursuit of the 24-minute television miracle. Rooms, once buried beneath mountains of junk, are magically transformed into beautiful, clean, yoga-inspired spaces. Good television to be sure, but that’s not how it works. Second, and even more important, the premise that organizing and “throwing things away” are somehow one in the same, is wrong.” I can’t agree with you more. It saddens me to see some of the reality television shows where organizing is equated with throwing away and clearing it all out. That’s not at all what organizing should be. Organizing should contribute to overall productivity and less stress - if it’s making you stressed, something is wrong. I remember reading your book, “Time Management from the Inside Out”, years ago and it made quite an impact on my life. Long gone are the days of my frantically searching for something I desperately need (usually accompanied by an urgent deadline), now I am organized, so much more relaxed and find that meeting my goals is easier - with an organized scheduled plan in place. Smart organizing (my time, my home and my life) helps me enjoy life more by staying focused and using my time efficiently. By the way, I love the Julie Morgenstern planner from Franklin Covey. I recommend that planner or any of the other wonderful Franklin Covey planners (and systems) to anybody who wants to be more organized, less stressed and better prepared to achieve their goals and dreams. Best, Carmen Natschke The Decorating Diva.com
By Carmen Natschke on 04/10/2008 10:39 pm
Gwenn Lasswell
I think Carmen said it……”my time, my home, my life.” We tend to think of “stuff” when we talk organization. The “stuff” is just an outward reflection. My time is organized by doing what matters to me, my home is organized by containing only what matters to me (but I admit I’m still storing some of the kids stuff), and my life is devoted to what I love. I prioritize by God, husband, kids…in that order. By the time they are covered, I’m ready for a nap. And you know what, it’s working for me.
By Gwenn Lasswell on 04/13/2008 9:27 am
Charles Dance
keep the things you love.rent a storage unit until you are resettled,and have had time to think.As you replace some of these older pieces become just what is needed.All new is very uninteresting and not even you. Believe it!
By Charles Dance on 05/06/2008 9:24 pm
Charles Dance
Gwenn and Kay and author,very helpful,very.
By Charles Dance on 06/17/2008 6:28 am
Charles Dance
the closet, the california closet was intended for the normal person,is there such a person? I think not. After 6 months in it,it is no longer working.New city,new age (older and bigger shall we say),carried many mistakes with me.Will I actually be one size smaller and keep them? Don’t know the shopping here…etc
By Charles Dance on 06/21/2008 9:02 pm